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RENT ROLL RECONCILIATION

Your rent roll should match your leases.

Prophia keeps a live rent roll built from verified lease data, and its reconciliation agent checks every rent roll you upload against the leases behind it, line by line, with the source clause attached.

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A Real-Time, Dynamic Rent Roll

All your leases, amendments, and supporting docs — intelligently synthesized into a live, ever-evolving rent roll with one-click verification back to the source.

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Did you know?

53%

of rent rolls contain a material financial error?

The ripple effect of mismanaged lease data extends beyond abstracts. Small gaps compound into missed rent steps, wrong recoveries and bad assumptions in every model built on top.

A rent roll you can trust, and a way to prove every other one.

Prophia reconciles from both directions. It builds the rent roll from verified lease data, and it checks the rent rolls you already produce against that same data.

Real-time Rent Roll

Prophia's Managed Intelligence team reviews every lease and amendment, then Prophia generates your rent roll directly from that verified data. When an amendment lands, the rent roll updates. No re-keying, no month-end scramble, and every figure links back to the clause it came from.

  • Generated from human-reviewed lease data
  • Updates in real time as documents change
  • Every value linked to its source clause
  • Available in Professional and Enterprise
Rent Roll Agent

Upload the rent roll from Yardi, MRI or your own spreadsheet, and the agent compares it line by line against your lease data. It flags every mismatch, shows the lease language behind the correct value, and keeps a history so you can see what changed since the last check. Keep uploading month after month to confirm your external reporting still matches your leases.

  • Compares any uploaded rent roll to your lease data
  • Flags mismatches with the source clause attached
  • Re-run monthly, quarterly or before any report goes out
  • Fully AI, so results arrive in minutes

Every term that drives NOI, checked against the lease.

1 automated
STEP 1

Automated Rent Escalation Tracking

Track rent steps and escalations across your portfolio and easily confirm that increases are applied as per lease terms.
2 critical date
Step 2

Critical Date Monitoring

Ensure lease start and end dates are accurately recorded for clear occupancy planning and pro forma alignment.
3 monthly
Step 3

Monthly & Annualized Rent Clarity

Quickly view monthly rent and annualized rent totals to monitor recurring income and cash flow.
4 rent psf
Step 4

Rent PSF Benchmarking

Track rent per square foot metrics to evaluate market competitiveness and drive leasing decisions.
5 retail leases
Step 5

Percentage Rent Detail Tracking

Gain visibility into retail leases with percentage rent components for accurate revenue forecasting.

  • What is rent roll reconciliation?

    Rent roll reconciliation is the process of comparing a property's rent roll against its governing leases and amendments to confirm that rents, dates, square footage and recoveries match. Prophia does this automatically and links every discrepancy to the lease clause behind it.

  • How often should I reconcile my rent roll?

    At minimum before every investor, lender or audit report, and ideally every month. With Prophia, you upload each new rent roll and the agent re-checks it in minutes.

  • What's the difference between the live rent roll and the reconciliation agent?

    The live rent roll is generated by Prophia from human-reviewed lease data and updates as documents change. The agent is fully AI and checks rent rolls you produce elsewhere, such as in Yardi or MRI, against your lease data.

  • Does it work with Yardi and MRI rent rolls?

    Yes. Upload the rent roll export you already produce. Professional (as an add-on) and Enterprise customers can also connect Yardi or MRI directly.

  • Is the reconciliation reviewed by people?

    The agent is fully AI. In Professional and Enterprise, it checks against lease data Prophia's experts have reviewed, and Prophia's team supports exception resolution.

  • Can I use it for due diligence?

    Yes. Upload a seller's rent roll and the leases, and Prophia shows where they disagree before you close.
rent roll computer
PINECROFT REALTY | CASE STUDY

How Pinecroft turned lease data into investor confidence.

Read Pinecroft Realty’s Story
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Complete System Integration

Prophia’s Automated Yardi Audit

Prophia’s Yardi audit feature automatically checks for discrepancies between lease data in Prophia and your Yardi accounting system. Stay informed and in control with periodic audit checks that notify you of any inconsistencies, allowing you to address them promptly.

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Built-In Verification

Every data point links back to the original document for instant validation and complete transparency.
Audit-Ready Accuracy

Our team reconciles every Prophia-generated rent roll against your spreadsheets and flags discrepancies — giving you audit-ready accuracy and confidence.
Revenue Risk Mitigation

Avoid costly oversights with automated rent roll reports, ensuring no revenue opportunity is left on the table.

What People Are Saying

Eliminate rent roll errors and protect your revenue